Approve or Reject a Purchase Order

To respond to a Purchase Order:

1. Click on the URL provided in the body of the e-mail to display the Supplier E-Mail Response application.

Note: If the URL does not work, try copying and pasting the link into a browser.

2. Check the message console at the bottom of the screen. Any error messages will automatically display to prevent you from entering data that the system is unable to accept. The message console should be clear, but if not, see Error Messages to proceed.
3. Select your response from the drop-down menu: Accept Purchase Order or Reject Purchase Order.
4. Enter comments if you are rejecting the Purchase Order. Comments are optional for approved Purchase Orders.

Note: No more than 256 characters can be sent from the Comments field.

5. Click Submit to send your response.

A confirmation message should appear in the message console.

6. Click Close to exit the application.

You will receive a confirmation e-mail from the Buyer once they have received your response. Buyer response time will vary according to the buyer's system configuration. This confirmation e-mail is sent from the Procurement application administrator, however, and you may reply to it if necessary.