In the Respond to a Purchase Order Help Module

In the Respond to a Purchase Order Help Module

To view help, click a help topic title in the list in the left-hand frame, or click:

Each e-mailed Purchase Order contains a direct and unique link to an associated response form. Thus, every Purchase Order must be individually approved or rejected, and you cannot respond in bulk. If you are responding to multiple Purchase Order e-mails, it is best to open a new browser window for each Purchase Order.

Each time the Supplier E-Mail Response application opens, the screen contains the following fields:

Field

Description

Buyer Name:

The system automatically populates the Buyer Name when you click on the application URL.

PO Number:

Purchase Order number generated by the Commerce One Procurement application.

Respond By:

You must approve or reject the Purchase Order by this date/time. The Purchase Order will become unavailable after this date.

e.g. Sat Dec 17 10:10:10 PST 2005

Please select your response:

Use the drop-down menu to select:

Accept Purchase Order, or

Reject Purchase Order

Comments

Enter a brief explanation for your response. Comments are required for rejected Purchase Orders, and optional when approving an Order.

Note: Comments must be 256 characters or less.

Message Console

Automatically displays any error messages, and provides a confirmation message once you have successfully saved your response.

Submit

Use the Submit button to submit your response to a Purchase Order. Once you click Submit and your response is saved, you cannot change your response.

Close

The Close button will quit the application.

If you have not clicked Submit, your changes were not saved and you must use the same URL in your e-mail to respond to the Purchase Order at another time.

Field	Description
Buyer Name:	The system automatically populates the Buyer Name when you click on the application URL.
PO Number:	Purchase Order number generated by the Commerce One Procurement application.
Respond By:	You must approve or reject the Purchase Order by this date/time. The Purchase Order will become unavailable after this date. e.g. Sat Dec 17 10:10:10 PST 2005
Please select your response:	Use the drop-down menu to select: Accept Purchase Order, or Reject Purchase Order
Comments	Enter a brief explanation for your response. Comments are required for rejected Purchase Orders, and optional when approving an Order. Note: Comments must be 256 characters or less.
Message Console	Automatically displays any error messages, and provides a confirmation message once you have successfully saved your response.
Submit	Use the Submit button to submit your response to a Purchase Order. Once you click Submit and your response is saved, you cannot change your response.
Close	The Close button will quit the application. If you have not clicked Submit, your changes were not saved and you must use the same URL in your e-mail to respond to the Purchase Order at another time.